JOB VACANCY Project Assistant

Vacancy Project Assistant

The Project Assistant supports implementation of activities of the project. Project Assistant will carry out tasks in support of project development and implementation and provides administrative support to project management processes in Indonesia AIDS Coalition.

Key Responsibility:

  1. Assist in implementation of project activities in accordance with the work plan.
  2. Prepare administrative documents, collect and compile inputs to documents.
  3. Draft routine correspondences for project implementation.
  4. Prepare inputs to implementation process such as recruitment of experts/consultants, procurement and contracting.
  5. Assist in procurement process for conference / seminars / workshops services or other procurement action budgeted in projects.
  6. Collect, compile and organize background materials, documents and other materials for meetings.
  7. Compile project reports.
  8. Prepare inputs for reports, summaries, graphs and inputs to presentations in support to various project activities.
  9. Maintain project’s filling system.
  10. Support implementation of project-related communication activities.
  11. Perform any other duties as required.

 

Key Results:

  • Administrative and logistical support activities implemented promptly, accurately and efficiently.
  • Project implementation supported by efficient and timely.
  • Project filling system maintained.
  • Procurement and recruitment process implemented timely and in line with IAC and donor rules and procedures and following the system steps.

Qualifications & Requirements:

  • A minimum of 2-3 years of experiences in project administration and implementation in an international organization context.
  • Experience in organization of events and meetings.
  • Good organizational skills with attention to detail and accuracy.
  • Experience in managing conflict priorities and working with tight deadlines.
  • Strong teamwork and interpersonal skills.
  • Adaptability and flexibility.
  • Excellent command of standard MS-Office software.
  • Good command in English both written and verbally.

Preferred:

  • Prior USAID or NGO experience will be an added value.
  • Willingness to travel to sites as required.

 

Interested candidate please send application and CV with subject “PA” to email recruitment@iac.or.id   latest 31 March 2021

Share this post

On Key

Related Posts

Global AIDS Response Progress 2012

Global AIDS Response Progress Report 2012 JC2212 Progress Reporting 2012 Flyer en View more presentations from Indonesia AIDS Coalition Global AIDS Response Progress Report 2012

Read More »

Vacancy Project Assistant

The Project Assistant supports implementation of activities of the project. Project Assistant will carry out tasks in support of project development and implementation and provides administrative support to project management processes in Indonesia AIDS Coalition. Key Responsibility: Assist in implementation of project activities in accordance with the work plan. Prepare administrative documents, collect and compile […]

Vacancy Finance Coordinator

This position is assisting Finance Manager in financial management, responsible for accounting of all incoming and outgoing financial transactions of Indonesia AIDS Coalition. This position also responsible for reviewing the balance position all accounts code, coordinating month-end, year-end and audit processes. Key Responsibility: Performing accounting functions such as assisting in preparation and analysis of monthly […]

Vacancy Program Coordinator

This position is assisting Program Manager in organizing ongoing project of Indonesia AIDS Coalition. This task involves monitoring project plans, schedules, work hours, budgets and expenditures. Organizing and participating in stakeholders’ meetings and ensuring that project deadlines are met in timely manner. Key Responsibility: Support Program Manager in translating the workplan into detail activities. Provide […]

want more details?

Fill in your details and we'll be in touch